Committees composed of TxSGS members contribute to ongoing programs such as Heritage Certificates, events, marketing/publicity, Stirpes, and more. Participation in one or more of these committees offer volunteers a change to share their expertise, skills, talents, and interests.
There are two types of committees:
Standing Committees serve long-term needs. Members may serve for a few weeks, a few months, or longer. An example of this might be the Stirpes committee.
Ad hoc Committees are those created for a special project, which is often short-term. An example of this might be the First Families Vol III committee, which is established for the specific purpose of publication of this book.
- Do you enjoy editing or proofreading? Then the Stirpes committee may be for you.
- Do you have the skills to create brochures or newsletters? Check out the marketing/publicity committee.
- Are you the “meet and greet” type who thrives on event planning, publicity, and hospitality? One of the event committees may be perfect for you.
Whatever your skill or interest, there is a committee that can use your help!
Standing Committees
Budget and Projects Committee: The Budget Committee and Projects Committee consists of five (5) members: the Treasurer, who shall be chair; the President; the Director of Development; the Director of Education, and the Director of Membership. This Committee shall submit a Society budget prior to the first Executive Committee meeting of the fiscal year, for a vote of approval by the EC before presentation to the full Board of Directors for approval. The EC shall have the authority to manage operations using this preliminary budget until the Board of Directors has met and approved the final budget.
Membership Committee: The EC shall appoint a Membership Committee, to be chaired by the Director of Membership. The committee shall coordinate Society efforts to develop the general membership.
Awards Committee: The EC shall appoint the members of the Awards committee and designate one member as chairperson. Nominees for awards shall be approved by the EC prior to their notification.
Honors Committee: The EC shall appoint the committee and designate one member as the chairperson. Nominees for honors shall be approved by the EC prior to their notification and may be notified before the meeting at which recognition is to be made.
Nominating Committee: The EC shall nominate for approval by the EC five members to serve on the Nominating Committee. This committee shall present nominations for Officers and District Representatives during the Annual Business Meeting as described in Article I and Article VI of the Society bylaws.
Financial Review Committee: The EC shall appoint a Financial Review Committee of at least three Board of Directors members and shall designate one of them as chairperson thereof. The President shall be an ex-officio member. The committee shall meet on call of either the President or the Chairperson of the committee. Financial Reviews shall be conducted annually, as of the close of the fiscal year; upon change of the President or Treasurer; or at other times as directed by the Board of Directors. The Financial Review Committee shall: 1) receive the Annual Financial Statement from the Treasurer; 2) examine accounting ledgers, vouchers files, check registers, canceled checks, membership lists, and documents maintained by the Treasurer to determine their accuracy; 3) ascertain the balance of Corporation funds and assets; 4) submit a Financial Review Report to the President within sixty days after the end of the fiscal year. A complete Financial Audit by an outside individual or qualified CPA may be conducted on a periodic basis upon approval by the EC.
Heritage Certificates Committee: The President shall appoint the committee and designate one member as the chair. This committee shall be responsible for the administration of all Heritage Certificates offered by the Society.
Marketing and Publicity Committee: The President shall appoint the committee and designate one member as the chair. This committee shall be responsible for the marketing and publicity for the Society, including posting on the Society’s blog and social media platforms under the guidelines of the assigned Director.
Special or Ad hoc Committees
The President shall have the authority to designate and appoint ad hoc committees for special functions and terminate such committees after they have served their purpose. The President designates the Committee Chair; the Committee Chair selects members for the committee.
The committees may include but are not limited to:
- Annual Business Meeting and Conference Committee.
- Speakers Bureau Committee.
- Special Projects Committee.
- Website Committee.
- Bylaws Committee.