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Program: Topics & Speakers • TxSGS Live! • Speaker Bios
Exhibit at the 2019 TxSGS Family History Conference, October 11-13, at the Omni Houston Hotel Westside in Houston, Texas.
Booth assignments will be made on a first-come, first-assigned basis upon receipt of the signed Exhibit Registration Form and full payment. Exhibitors are encouraged to reserve their space early, especially those hoping to have multiple adjoining booths.
Booths registered in multiple company names will be treated as separate booth orders.
Costs:
[table “23” not found /]** All tables and associated 8’x8′ spaces may be reserved singly or in groups. Larger spaces may be reserved by sponsors at the Gold level or higher. Vendors are not permitted to bring in their own table(s).
Note: Electricity and Internet needs may be specified through TxSGS on the Exhibitor Registration form; an additional fee may be required. Please contact exhibits@txsgs.org for the form or download it here.
PAY FOR EXHIBITOR SPACE ONLINE
Each booth will include:
• (1) 8′ draped table and (2) chairs
• (1) exhibitor ID sign
Each exhibitor will also receive:
- As many exhibitor badges as needed (for entry to the hall during set-up, tear-down, and morning hours prior to opening to the public); names must be provided to TxSGS by October 7.
- A profile on the TxSGS conference website, which includes contact information, link to website, description, and more. Information may be submitted to communications@txsgs.org and must be received by August 15 to be included.
- A listing in the Conference Syllabus.
Exhibit Hall Schedule
Exhibitor-Only Hours
- Set-up: Thursday, October 10, 2019: 6:00 p.m. – 9:00 p.m.
- Set-up: Friday, October 11, 2019: 7:00 a.m. – 8:30 a.m.
- Tear Down: Sunday, October 13, 2019: 3:00 p.m. – 8:00 p.m.
Exhibit Hall Open for Business
- Friday, October 11, 2019: 8:30 a.m. – 5:00 p.m.; 5:00 p.m. – 7:00 p.m.
- Saturday, October 12, 2019: 8:30 a.m. – 5:00 p.m.
- Sunday, October 13, 2019: 8:30 a.m. – 3:00 p.m.
To provide conference attendees time to visit the Exhibit Hall, the conference schedule includes 30-minute breaks between lectures and a 1.5 hour lunch break. In addition, the Exhibit Hall opens 30 minutes prior to conference lectures. The Exhibit Hall will also be open for Extended Hours on Friday evening from 5:30 – 7:00 p.m. with special Door Prizes for those in attendance.
The Exhibit Hall will be locked at night. If emergency access is required, ask the front desk to contact a member of the Conference Committee. TxSGS is not responsible for loss due to damage or theft.
Door Prizes: Exhibitors are encouraged to offer door prizes at their booth. Door prize winner names should be given to staff at the TxSGS booth daily by 4:30 p.m. Friday and Saturday and by 1:00 p.m. Sunday. Winners will be posted on the bulletin board located in a designated area near the TxSGS booth or Registration.
Lecture & Lunch Breaks: Thirty-minute breaks are scheduled between lectures, so attendees may visit the exhibit hall. There is a 1.5 hour lunch break which should also provide exhibit hall time.
Exhibitors may purchase a box lunch using a link provided by the Exhibits Chair once the Exhibitor Form is completed.
Lunch options include:
TxSGS Website: All exhibitors will be listed on the TxSGS conference website with contact information and a short description (50-word limit) of services or products offered. Information must be provided to communications@txsgs.org by August 15 or within one week of signing contract if later than August 15 to be included on the website.
Hotel and Conference Registration plus Banquet Tickets – Any exhibitor/vendor volunteers or staff wishing to attend conference lectures MUST purchase a conference registration. For those wishing to attend our banquet on Saturday evening, banquet tickets may be purchased online by September 30. Exhibitors will be provided a link to purchase these tickets with their Exhibior Form. Information about hotel reservations is available online. We look forward to seeing you at our conference. If you have any questions, please contact the Conference Exhibit Team at exhibits@txsgs.org.
Cancellation: Exhibitor cancellations must be mailed to the address below or sent by email to exhibits@txsgs.org. Cancellation requests postmarked on or before September 15 will receive a refund $50 non-refundable administrative fee. Cancellations after September 15 will not receive a refund.
Mailed cancellations may be sent to:
Texas State Genealogical Society
2018 E. Ben White Blvd. #240-2700
Austin, TX 78721
Sponsorships: Sponsoring conference activities is a great promotional tool. Interested exhibitors should contact president@txsgs.org.
Mail completed form and payment information. Please include a MasterCard, Visa, American Express, or Discover Card number or make checks payable to TxSGS, and mail with completed and signed agreement to ATTN: 2019 Conference at the following address:
Texas State Genealogical Society
2018 E. Ben White Blvd. #240-2700
Austin, TX 78721
Email: exhibits@txsgs.org